Vietnam Consular Procedures in Denmark: Official 2026 Guide

The Embassy of the Socialist Republic of Vietnam in Denmark, located in the serene district of Hellerup, Copenhagen, serves as the primary gateway for all administrative and diplomatic matters between the two nations.

In 2026, as the “Green Strategic Partnership” between Vietnam and Denmark strengthens, the demand for consular services—ranging from passport renewals for the Vietnamese community to document legalization for Danish green-tech firms—has reached a new height. This guide outlines the essential procedures you need to know before visiting our consular section.

1. Consular Legalization (For Businesses & Expats)

This is a critical service for Danish companies (like Orsted, Vestas, or Maersk) and individuals moving to Vietnam.

• Purpose: To verify Danish documents (Birth certificates, University degrees, Business licenses) for use in Vietnam.

• The 2-Step Process:

  1. Danish Ministry of Foreign Affairs (Udenrigsministeriet): Documents must first be legalized or Apostilled by the Danish authorities.

  2. Vietnam Embassy: After the Danish stamp, the Embassy will provide the final Consular Legalization.

• Processing Time: Standardly 3-5 business days.

2. Passport Services for Vietnamese Citizens

For the Vietnamese community in Denmark, the Embassy handles all matters related to the blue (2026 standard) electronic passports.

• Issuance of New Passports: For babies born in Denmark or first-time applicants.

• Passport Renewal: For citizens whose passports are expiring within 6 months.

• Loss of Passport: Requires a local police report from the Danish police (Politiet) before the Embassy can issue a Laissez-Passer or a new passport.

3. 5-Year Visa Exemption Certificate

This is highly relevant for Viet Kiều and their Danish family members (spouses/children).

• Benefit: Allows multiple entries into Vietnam with stays of up to 6 months per entry, valid for 5 years.

• Requirements: Proof of Vietnamese origin (old passport, birth certificate) or proof of relationship (marriage certificate legalized by the Danish authorities).

4. Civil Status Registration

The Consular Section provides official registration for major life events:

• Birth Registration: Registering a child of Vietnamese descent born in Danish hospitals.

• Marriage Registration: Conducted between two Vietnamese citizens or one Vietnamese citizen and a Danish national (subject to specific legal checks).

• Renunciation of Nationality: For those wishing to transition fully to Danish citizenship.

5. Consular Fees (Tariff 2026)

All fees are regulated under Circular No. 156/2015/TT-BTC.

• Currency: Fees are generally quoted in USD but payable in Danish Krone (DKK) at the current Embassy exchange rate.

• Payment Method: In 2026, the Embassy prefers MobilePay or bank transfer for transparency and speed. Cash is only accepted in specific circumstances.

6. Frequently Asked Questions (FAQ)

Q: Can I apply for consular services by post? A: Yes. The Embassy in Hellerup allows postal submissions. Ensure you use a trackable service (like PostNord with a return envelope) to ensure the safety of your original documents.

Q: Do I need an appointment? A: For complex matters like marriage or nationality, an appointment via email is recommended. For simple visa or legalization matters, walk-ins are accepted during morning hours.

Q: I am in Aarhus/Odense. Do I have to travel to Copenhagen? A: Most services can be handled via mail. However, for first-time passport issuance where fingerprints are required, a physical visit to the Embassy is mandatory.